This privacy notice that complies with the EU General Data Protection Regulation ((EU) 2016/679) (GDPR).
- THE INFORMATION WE COLLECT
Your consent is obtained by registering for an event that information provided by you to Professional Conferences may be used by Professional Conferences and all persons authorized by Professional Conferences to contact you by e-mail, phone and/or mail about our or their products and related services, including announcements of special promotions and that all information you provide to Professional Conferences may be retained by Professional Conferences and others on one or more databases shared by all Professional Conferences and third party entities in the UK and internationally. You may opt-out/withdraw this consent at any time by either clicking ‘unsubscribe’ on any communication or by contacting email@example.com or mail: Professional Conferences, 7 Beaumont Gate, Shenley Hill, Radlett, Herts WD7 7AR
We may process your personal data as supplied to us by mailing list companies, third parties or publicly available sources. We may receive personal data about you from various third parties as set out below. This data may include your name, address, telephone number, email address, gender, job title and employer
- Technical Data from the following parties: GDC, RICS, Law Society
- WHY WE COLLECT IT
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- So that we can offer you products and services from us and third parties (see section 4).
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
Generally we do not rely on consent as a legal basis for processing your personal data. You have the right to withdraw consent to marketing at any time by contacting us or by following the unsubscribe instructions included in our marketing communications
- WHO WE DISCLOSE IT TO
Unless you opt out we may pass on information about you as an individual to third parties who are our chosen sponsors who may then send communications to you to provide information, offers and services that may be of interest to you. You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time or by following the opt-out links on any marketing message sent to you. We will however ensure that any third party sponsors agree not to use the information received from us for any other purpose than those specified by us; and that they have the proper systems in place to protect personal data.
- DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
- DATA RETENTION
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Website security how we protect your information
We are careful to guard the security of your personal data and the details of any transactions you make with us over the Internet. We do this by putting in place and carefully administering a secure IT infrastructure in accordance with industry standards and good practice. We also arrange for audit of our systems by independent experts. When you use our website to make payments, for example to pay your registration fee, we use a secure server. Any data you enter is encrypted using a ‘Secure Socket Layer’ (SSL) session. SSL is an industry standard security device and a way to ensure Internet messages are not intercepted.
If you do not want cookies to be created on your computer, modern web browsers give you the option to disable them. Please bear in mind that some personalised services on our website may not be available if you choose to disable cookies.
- YOUR LEGAL RIGHTS
You have the right to:
Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.